However, some people may be unaware of keyboard shortcuts that can help users to improve their work-based functions. Skip blanks (Paste Special B) lets you copy information from one location to another and not overwrite data with empty cells.Īnd the Transpose option, which is Paste Special + E, let's you rotate vertical data to a horizontal layout.and vice versa.Computer shortcuts with the help of a keyboard allow users to be much more productive and get small tasks such as copying and pasting without wasting time. In a similar way, I can add 10% to these prices by copying 1.1 and then using Values > with V for values and M for multiply.įinally, there are two more interesting options at the bottom of the Paste Special dialog. Paste Special also gives you a way to perform math on cells without using formulas.įor example, I can add exactly 1 week to these dates by copying 7 in this cell, and then using Paste Special with V for values and D for add. This can be a handy way to make one sheet look like another. I can come go back to the original, copy the work area, and then use Paste Special with W to past column widths. So, for example if we copy this sheet, then mess up the columns. Paste Special also includes options to paste things like comments, data validation, everything but borders, and even column widths. I could use the format painter, but Paste Special is a lot is faster when you have large sets of data. But I can copy formatting from a row above, and then paste it below, using paste special with T.

In this example, new data has been pasted below with no formatting. You can also use Paste Special with to copy formatting only. Now you'll have a replica of the original data without formulas. Then, use it again with T to bring in formatting. When you want to convert to values, and retain all formatting, use Paste Special twice. This can be a good way to clean up a table copied in from somewhere else. Paste special with R keeps formulas and number formats, but drops everything else. Paste special with U, maintains number formatting, but gets rid of formulas. This converts all formulas to values and strips all formatting. In cases where you just want to get the data without any formulas, use Paste Special with V for Values. This table is a mix of regular data and formulas, along with various formatting.

On the Mac, you'll need to type the Command key plus a letter. In Windows, you can type a letter to select options. Using this shortcut doesn't actually finish the Paste, it simply displays the Paste Special dialog, where you can choose which options you want. To use Paste Special, just copy normally, then use the shortcut Ctrl + Alt + V in Windows, Ctrl + Command + V on the Mac. In this video, we'll review shortcuts and commands for Paste Special.Īs you might already know, Paste special is a gateway to many powerful operations in Excel.

Paste shortcut in mac